Property Management Blog

Things Landlords Should Be Doing Every Year But Probably Aren’t

Pinnacle Property Management - Wednesday, August 16, 2023

Ever wondered if you're truly maximizing the potential of your investment property? Owning and managing a rental can be rewarding, but even the most experienced landlords might overlook crucial tasks that can enhance their investment's value and the satisfaction of their tenants. 

Every year brings opportunities to refine your approach to being a landlord, ensuring the longevity of your property, and fostering positive landlord-tenant relationships. In this article, we'll uncover some of the often-overlooked practices that can make a significant difference in your property management journey.

Essential Checklist for Landlords

Here, we've detailed several essential checklist items to guide your property management journey, prevent property damage and help ensure your success as a landlord. 

Reassessing and Updating Lease Agreements

During a lease term, both external factors, like local laws and internal changes, such as property upgrades, can occur. Consequently, a lease agreement that worked well a year ago might now be outdated. 

Regularly revisiting and updating lease terms ensures you're aligned with current market conditions. It also allows you to discuss and negotiate terms with your tenants, fostering transparent communication. This practice not only minimizes potential legal issues but also strengthens the trust between landlords and their tenants.

Evaluating Current Market Rent Prices

The rental market is dynamic and is influenced by numerous factors ranging from economic shifts to local demand and supply. Therefore, assessing local rental prices annually is essential. By comparing your rates with similar properties in your area, you can determine if adjustments are needed.

a small toy house made of wood with a red roof sits on a black calculator on a white background

This ensures you're offering a fair price, optimizing your rental income, and keeping your property attractive to current and prospective tenants. Remember, being attuned to the market can make the difference between a property that's continuously occupied and one that remains vacant for extended periods.

Ensuring Safety with Alarm Checks

Smoke and carbon monoxide detectors are necessary safety features in all homes and rental properties. As they are seldom activated, it's easy to overlook their maintenance. But the stakes are high. A malfunctioning alarm can lead to devastating consequences. 

Annual checks, combined with periodic reminders to tenants about alarm tests, ensure these devices are in optimal working condition. As a landlord, prioritizing safety not only reduces potential liabilities but also reassures tenants that their well-being is valued.

Inspecting for Potential Water Damage

A small drip or a slight discoloration on the ceiling may seem harmless, but these can be early signs of more significant issues. Water leaks can damage a property's structural integrity, lead to mould growth, and result in expensive repairs if left untreated. 

By conducting thorough annual inspections, especially focusing on vulnerable areas, you can identify and address problems early. This diligent approach can extend the lifespan of your property and maintain a healthy living environment for your tenants.

Validating Key Access

It might seem trivial, but ensuring the functionality of all keys to your property is a vital task. Over time, locks can wear out, keys might get damaged, or security updates may necessitate new locks. 

a close up of a key in an open wooden door

Checking key access yearly guarantees you always have immediate entry when needed, be it for routine inspections, emergencies, or tenant transitions. Having functional keys on hand also underscores your responsibility and readiness as a landlord, streamlining various processes without any unexpected hold-ups.

Reviewing Your Insurance Premiums

Insurance isn't just a once-settled affair. Each year, it's wise to review your coverage and rates. The value of your property, local risk factors, or even insurance market conditions might change, potentially affecting premiums. 

By checking your insurance premium rates annually and comparing them with other providers, you can ensure you're getting the best coverage for your investment at a competitive price. This proactive step might also uncover additional protections that could be beneficial.

Updating Tenant Details and Emergency Contacts

People move, change jobs, or get new phone numbers, making it essential to update tenant contact information annually. Additionally, ensuring you have up-to-date emergency contacts can be crucial in unexpected situations.

Regularly collecting this information promotes a responsive environment and ensures you can quickly reach the right people should an urgent situation arise.

Switching Out Furnace Filters

Furnace filters trap dust, pollen, and other airborne particles to maintain indoor air quality and keep heating systems running efficiently. Over time, these filters can become clogged, reducing their effectiveness and potentially harming your furnace's longevity. 

a pair of brown plastic reading glasses sit on top of a plain white desktop calendar with black text

By changing these filters annually or even more frequently depending on usage and the environment, you not only ensure a cleaner atmosphere for your tenants but also protect and optimize your heating equipment.

Gutter Maintenance

Clogged gutters can cause many problems, from water damage to roof issues. Leaves, twigs, and debris accumulate over time, preventing proper water drainage. Cleaning gutters at least once a year, especially before heavy rainfall, can prevent potential issues.  

Regular maintenance helps protect the property's structural integrity and saves you from future repair costs.

Keeping Your Rental License Current

Staying compliant with local regulations is non-negotiable. If your jurisdiction requires a rental licence, make it a priority to renew it annually. This not only keeps you on the right side of the law but also establishes your credibility as a responsible landlord. 

Regularly checking for any changes in rental licensing requirements ensures you remain updated and your property continues to be a legal and legitimate rental option.

Final Thoughts

Being a successful landlord goes beyond just collecting rent. It's about meticulous care, staying updated, and proactively tending to the myriad responsibilities that come with property ownership. 

If this list feels overwhelming, remember: you don't have to tackle it alone! Consider partnering with experts like Pinnacle Property Management. Their dedicated team can help streamline these tasks, ensuring your property thrives and tenants remain satisfied.

Pinnacle Property Management
CA DRE # 01905815
22700 Crenshaw Blvd.
Torrance, CA 90505
Ph: (310) 530-0606
Fax: (310) 626-9786

We are open from 8:30am to 5:00pm M-F.

Copyright © Pinnacle Property Management. All Rights Reserved.
Contact Us | Sitemap